Fancy a new Challenge? My client is a leading specialist tour operator who are seeking a part time Personal Assistant. A Personal Assistant for the MD will be someone who can go that extra mile!! Do you have great organisation skills, work well under pressure, flexible and committed with a professional but bubbly personality? Sound like you?? Read on..

PERSONAL REQUIREMENTS

You will have experience as a Personal Assistant to senior management with excellent secretarial and organisational skills. You will be a strong team player with exceptional interpersonal and communication skills and have the ability to demonstrate initiative. Diplomatic and discreet in approach, you will be able to manage a complex and demanding workload, be able to work to deadlines and have the ability to assimilate large quantities of written and verbal communication quickly.

MAIN DUTIES

• Oversee the Managing Directors Diary and update MD a week in advance and inform of any requests for meetings daily.
• Monitor emails 3 times a day - morning, midday and afternoon and review CC and junk folders on a daily basis. Sorting, distributing and responding or drafting responses to incoming mail in a timely manner
• Advise MD of any requests for meetings and invitations to events on a daily basis and if MD is out of office provide an update of important emails, invitations or requests for meetings on a daily basis.
• Prepare all travel documents, event invitations to pass to MD as per calendar to include holidays after discussing requirements with MD
• Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate on behalf of MD and maintaining good communications.
• Providing support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
• Collate all Manager Reports and present to MD, Operations Director and Operations Manager
• Organise key meetings and ensure that they are conducted and complete minutes if official meeting day. Ensure that minutes and action points are circulated to relevant parties including MD
• Ensure that all work requests from other areas of the business are authorized by MD
• Effective management of the electronic diary for meeting room requests, assessing priority of appointments and reallocation as necessary.
• Word processing correspondence, memos and reports from written copy or audio tape and preparing presentations.
• Providing high quality and professional office hospitality to visitors and ensure that fridges, coffee machines are fully stocked, and meeting areas is neat and tidy
• Acting as a key liaison point between the senior managers and other key parties, setting up meetings as appropriate and maintaining good communications.
• Ensure that housekeeping for the building is kept in good order ensure that Operations are made aware of any maintenance issues and that contractors complete the work in a timely manner.

EXPERIENCE REQUIRED

The successful candidate should have strong organisation skills, self-motivated with ability to work well under pressure. A high level of attention to detail with excellent administration skills are required and you will need to be hands focused with positive Flexible outlook, and the ability to work well within a team.

THE PACKAGE

Attractive package is available to the successful candidate of between £14,000 - £15,000 dependent on experience for 3 days a week

INTERESTED

Please call Suzanne on 0121 450 9776, email your CV to suzanne@traveltraderecruitment.co.uk or click to apply